CHARTER OF THE AUDIT COMMITTEE
16 August 1999
-Translation-
AIS 191/1999
August 13, 1999
Re : Charter of the Audit Committee
To : President
Stock Exchange of Thailand
The Resolution of the Board of Directors of Advanced Info Service
Public Company Limited. Held on August 11, 1999, at 10.00 a.m.,
at Board Room 20 Fl. Shinawatra Tower 1, 414 Phaholyothin Rd.,
Samsen Nai, Phayathai, Bangkok, 10400 approved the Charter of the
Audit Committee has detail as an attachment.
Your faithfully,
-Signed-
(Mr.Somprasong Boonyachai)
Director
Advanced Info Service Plc.
RE: Charter of the Audit Committee
Whereas, the Board of Directors of Advanced Info Services Public
Company Limited realizes the significance of Good Corporate Governance,
thereby appointing the Audit Committee as an important tool for
monitoring its performance and management in order to ensure the
correct standard, transparency and reliable financial reporting system
for the benefit of the concerned investors and persons in
accordance with the Stock Exchange of Thailand's policy. Therefore,
the Board of Directors deems it appropriate to promulgate the Charter
of the Audit Committee as follows:
Section 1 : The Qualifications of Audit Committee
1. There shall be the Audit Committee comprising not fewer than 3
persons appointed by the board of directors, of whom shall be the
directors of the company taking no part of the management or free
from the management of the Company, i.e.-
1.1 free, either directly or indirectly, from financial or managerial
control of the company or affiliates or subsidiaries or
major shareholders.
1.2 not related, either directly or indirectly to the financial or
managerial activity of the company or subsidiaries or affiliates or
major shareholders of the company for a period of 1 year before,
unless the board has considered that such relationships will not
affect the undertaking of duties and rendering of independent
opinion by the audit committee.
1.3 not being a relative to any executive director, executive officer
or major shareholders of the company.
1.4 not being appointed as agent with fiduciary duty to any director
or major shareholder of the company.
1.5 in examination of the qualifications, the following terms shall
have the following meanings:
"Independence" means that the audit committee can freely render their
opinion on the matters assigned by the board of directors of the
company without being influenced by any person or group of persons
or interfered to their assignment or opinion or report as it is
supposed to be.
"The Management" means executive directors, managers, employees at
the level of department managers or above, or persons who hold
equivalent positions which may be called otherwise, having the power
to manage a company, and its subsidiaries, including persons with
whom the company or its subsidiaries has entered into a contract,
empowering, in whole or in part, to manage the company
or its subsidiaries.
"Related persons" means persons or partnerships under Section 258(1)
through (7) of the Securities and Exchange Act 1992.
"Close Cousins" means persons related by blood, marriage,
registration under law, such as father, mother, spouse, child,
sibling, uncle and aunt including spouses and children of the person
aforementioned.
2. The Audit Committee so appointed each time shall comprise of at
least 1 member with the accounting and financial knowledge.
3. The Audit Committee shall appoint one of their members as Chairman
of Audit Committee.
4. The Audit Committee shall appoint Chief of Internal Auditor or
Company Secretary or appoint the Chief Financial Officer as Secretary
or Assistant Secretary to the Audit Committee as it deems appropriate
in order to prepare and set the meetings of the Audit Committee,
including coordinating reports to the board of directors of the
company, investors, shareholders and the Stock Exchange of Thailand.
The Secretary or Assistant Secretary shall attend the meeting but
does not have any voting rights in any decisions made by
the Audit Committee.
5. A committee member shall serve office not more than 3 years or
equivalent to the director's term of office. A committee who vacates
office may be re-elected.
6. A committee member who wishes to resign during the term of office
must give notice of at least 30 days to the company and send a copy
to the Stock Exchange of Thailand so that the board of directors may
appoint other qualified director for replacement without regard to
the remaining term of office. The board of directors must fill the
vacancy within 90 days from the date on which such committee member
has resigned.
Section 2 : Scopes and Duties
7. The Audit Committee shall supervise and oversee the Company s state
of affairs in order to precisely show that the management with honesty
and responsibilities of the executive directors and the Management
owing to the shareholders of the Company exist, and to ensure that
the Management executes the duties in accordance with the policy of
the board of directors accurately and the policy of the company
committee completely, reaching the level of standard practice.
8. The Audit Committee shall have the duties and responsibilities
as follows:
8.1 Oversee the financial reporting process and the disclosure of
financial information of a company and its subsidiaries, in which the
financial statement must be correct, sufficient, and credible, by
coordinating with the auditors and the management responsible for
preparing the quarterly and yearly financial reports.
8.2 Ensure a company has adequate and effective internal control
system. It should review, along with the external and internal
auditors, the adequacy of a company's internal control and audit
systems.
8.3 Ensure a company does not engage in any activities that may lead
to a conflict of interest. It should review all connected transaction
between the company and its subsidiaries and connected persons.
8.4 Oversee the Company's compliance with the rules and regulations
of the Stock Exchange of Thailand and other applicable laws.
8.5 Review evidence as to the internal interrogation if there is any
doubt or presumption of frauds or irregularities, or material
shortcomings of the internal control, system, and then report such
matter to the Board of directors.
8.6 Give instruction and review evidence if there is a suspicion of
violation of the rules and regulations of the Stock Exchange of
Thailand, which will or probably materially affect the financial
status and performance of the Company.
8.7 Review the annual audit plans of the Office of Internal Audit.
8.8 Review the audit reports and recommendations of the auditor and
the Office of Internal Audit, including following up such
recommendations.
8.9 Suggest the auditor during its audit of the company and its
subsidiaries to review or examine any transaction as it is deemed
necessary or essential.
8.10 Present any significant information for consideration towards
appointment of the auditor and the annual audit fee to the Board of
Directors in support of the opinion to be addressed to the Meeting
of Shareholders.
8.11 The Audit Committee shall at end of each financial year produce
an Audit Committee's report and disclose the same in the company's
annual report. The Chairman of the Audit Committee must sign
the report.
8.12 The Audit Committee shall have the power to invite the concerned
executive directors and the Management to give statements or useful
information or to attend the meeting, including legal counsel,
auditor or internal auditor.
8.13 Undertake other matters as designated or assigned by the Board
of Directors of the Company..
Section 3 : Meeting
9. The Audit Committee's meeting shall be held quarterly to consider
the financial statements and other matters; provided that such meeting
is to be held at least 7 days before the date of the meeting of the
Board of Directors. Or the Chairman of the Audit Committee may call
a special meeting to consider the urgent matters as he deems
appropriate.
10. The Audit Committee who has a conflict of interest is not entitled
to vote for such matter.
11. The Chairman of the Audit Committee must report the outcome of
the meeting to the Board of Directors at the next meeting for their
information.
12. Decisions at the meeting of the Audit Committee shall be made by
majority vote. The chairman shall have no casting vote. However,
the opinions of the committee members who do not vote in favour shall
be recorded as resenting opinions and submitted to
the Board of Directors.
Section 4 :Miscellaneous
13. Rules or requirements or omission to perform in accordance with
the articles of this Charter shall be subject to Articles of
Association of the Company and other applicable laws.
14. Any amendment of the Charter must be made by the meeting of
the Board of Directors.
15. The Audit Committee's Remuneration, if extra to the director's
remuneration, shall be considered by the Annual General Meeting
of Shareholders.